Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section: Narratives - Needs Assessment Introduction

In accordance with the American Rescue Plan (ARP) Act and Pennsylvania Act 24 of 2021 (Act 24), the Pennsylvania Department of Education (PDE) will award approximately $ 249,848,000 or five percent (5%) of Pennsylvania’s ARP Elementary and Secondary School Education Relief (ESSER) State Reserve funds to school districts, charter schools and cyber charter schools (collectively, LEAs) = to implement evidence-based interventions that address learning loss in response to the academic, social, emotional and mental health needs of students and subgroups of students impacted by COVID-19 public health emergency that supplement school programs and activities.

Act 24 requires that LEAs, at a minimum, use the funds they are awarded under this subgrant in the following ways: .

Percentage of LEA Allocation - Required Activities

30% - To address the social, emotional and mental health needs of students

10% - To provide professional development and technical assistance to educators, school support staff, school leaders and school health professionals to address the social, emotional and mental health needs of students.

8% - To address reading remediation and improvement for students

The remaining allocation may be used by the LEA to address and/or supplement other areas of learning loss caused by the pandemic.

Act 24 also requires that, when available, existing personnel shall be utilized by school districts, charter schools and cyber charter schools to staff programs and activities established with these grant funds.

Within 90 days of receipt of these allocations, school districts, charter schools and cyber charter schools must submit a three-part plan to PDE, that outlines the proposed use of the grant money, itemized by program and activity. This plan is part of a consolidated application that includes after-school programming, summer activities, and a comprehensive plan to address learning loss. The plan shall include:

1) A description of each program and activity

2) A narrative outlining the expected benefit of each program and activity

3) A budget for each program and activity detailing personnel and operating costs.

Through this grant application, LEAs will meet their requirement of developing a three-part plan, including describing their planned programming, a narrative outlining the expected benefit of each program and activity, as well as an overview of how the LEA determined the areas of need to be addressed, including the use of stakeholder feedback.

PDE has developed the Accelerated Learning Toolkit, a significant cadre of resources and trainings, to support LEAs in the development of their plans. The Accelerated Learning Toolkit can be found Link to Accelerated Learning Toolkit.

Needs Assessment: In this section, LEAs are asked to describe the impact of the pandemic on their

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Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

students, examine disproportionate impacts on specific student groups, and highlight the LEA’s promising practices in supporting student needs since March 2020.

Indicators of Impact

1. Understanding the Impact of the COVID-19 Pandemic: Describe how the LEA has identified or will identify the extent of the impact of the COVID-19 pandemic on student learning and well-being. Specifically, what methods (i.e., collecting and analyzing data and information from focus groups, surveys, and local assessment results) were used or will be used to identify and measure impacts in four key areas: (1) Social and Emotional Learning, (2) Professional Development needs to support Social and Emotional Learning, (3) Reading Remediation and Improvement for Students, and (4) Other areas of Learning Loss?

	Method used to Understand Each Type of Impact
	
Social and Emotional Learning
	Climate survey, referrals for Student Assistance Team, stakeholder group meetings
	
Professional Development for Social and Emotional Learning
	
Climate survey, informal discussion with staff regarding needs, professional development surveys and evaluations
	
Reading Remediation and Improvement for Students
	
Curriculum based assessments, DIBELS scores, referrals for Instructional Support Team
	
Other Learning Loss
	NA - Remaining funds will be used for reading remediation

Documenting Disproportionate Impacts

Student Group

Area of Impact
	Provide specific strategies that were used or will be used to identify and measure impacts

Children from Low-Income Families

Reading Remediation and Improvement
	
Students will receive additional small group instructional sessions with the classroom teacher or Title I teacher using strategies learned from LETRS professional development

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2. Identify the student groups in the LEA that faced particularly significant impacts from the pandemic in the areas of Social and Emotional Learning, Reading Remediation and Improvement, or any other areas of learning loss that the LEA will address with this funding source. For each, provide specific strategies that were used or will be used to identify and measure impacts.

			

Children with Disabilities

Reading Remediation and Improvement
	Students will receive additional small group instructional sessions with the classroom teacher or Title I teacher using strategies learned from LETRS professional development

Major Racial or Ethnic Groups

Reading Remediation and Improvement
	
Students will receive additional small group instructional sessions with the classroom teacher or Title I teacher using strategies learned from LETRS professional development

English Learners

Reading Remediation and Improvement
	
Students will receive additional small group instructional sessions with the classroom teacher or Title I teacher using strategies learned from LETRS professional development

Children from Low-Income Families

Social and Emotional Learning
	
Children will be provided additional school counseling opportunities

Major Racial or Ethnic Groups

Social and Emotional Learning
	
Children will be provided additional school counseling opportunities

Gender

Social and Emotional Learning
	
Children will be provided additional school counseling opportunities

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Page 3 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section: Narratives - Learning Loss Program Questions

Learning Loss Program Questions: In this section, LEAs are asked to describe the activities they have designed to support accelerated learning to combat learning loss caused by the COVID-19 pandemic for their students. Please use the following link to ensure that your calculated values below are equal to the values published on PDE's website. The file contains your LEA's MINIMUM required reserves for Learning Loss to address SEL, SEL PD, and Reading Improvement. Click to download reserve amounts.

*LEA's can choose to spend MORE than the minimum required reserves for Learning Loss. Those values will be entered in the budget sections.

Section 3a – Social and Emotional Learning: As schools across the Commonwealth return to school, LEAs face increased challenges in addressing the mental health needs of their students and staff. LEAs are required to utilize A MINIMUM of THIRTY PERCENT (30%) of funding available through this grant application to support the Social and Emotional Learning of their students. In this section, LEAs are asked to describe the activities they have designed to address these needs. Please reference the SEL framework to assist in developing this plan.

3. Calculate 30% of LEA Allocation as the MINIMUM REQUIRED RESERVE for Social and Emotional Learning. (Calculation will populate when you click the Save button)

This value will be needed in the corresponding budget section.

	
Total LEA Allocation
	
Multiply by 30% (.30)
	Minimum Allocation for SEL
	
Minimum 30% SEL Requirement
	
184,112
	
30%
	
55,234

4. Describe the data sources the LEA is using to identify social and emotional needs of students and identify areas of strength and concerns in the learning environment.

Strengths of the learning environment are teacher engagement, some students have shown resiliency, and Tier 1 and 3 supports. Concerns are Tier 2 supports, number of significant needs for kids, impact on family, loss of social skills and typical development, and increase in anxiety.

5. Program/Activities – Please describe the planned program activities and identify the type of activity and the number of students to be served by that activity.

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Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Program Activity
	
Student Group
	Type (Universal, Targeted, Intensive)
	Number of Students Served

Increase Counseling Services
	
Major Racial and Ethnic Groups
	
Targeted
	
625

6. How will the LEA assess the success of the SEL program? Please identify the tool, frequency of use, and expected results.

Tool Used to Evaluate Success
	
Frequency of Use
	
Expected Results

Decrease in referrals to Student Assistance Team

Monthly
	
Having all students have more access to school counselors will provide individual and small group supports, resulting in less referrals

Section 3b – Social and Emotional Learning Professional Development: LEAs face increased challenges in addressing the mental health needs of their students and staff. LEAs are required to utilize A MINIMUM OF TEN PERCENT (10%) of funding available through this grant application to support professional development activities and technical assistance for educators, school support staff, school leaders and school health professionals to address the social, emotional and mental health needs of students. In this section, LEAs are asked to describe the activities they have designed to address these needs.

7. Calculate 10% of LEA Allocation as the MINIMUM REQUIRED RESERVE for Social and Emotional Learning Professional Development. (Calculation will populate when you click the Save button)

This value will be needed in the corresponding budget section.

	
Total LEA Allocation
	
Multiply by 10% (.10)
	Minimum Allocation for SEL PD
	
Minimum 10% SEL PD Requirement
	
184,112
	
10%
	
18,411

8. Describe the planned professional development activities and how the activity will ensure that teachers/staff are equipped with training/support on the following:
a. Social emotional learning and support for students that have suffered trauma during the

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Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

COVID-19 pandemic;

b. Identifying signs of possible mental health issues and providing culturally relevant support; c. Motivating students that have been disengaged;
d. Mentoring students who have attendance issues before it becomes a pattern; e. Self-care and mindfulness strategies for teachers;
f. Engaging and communicating effectively with parents;

g. Working with community agencies to address non-academic needs.

Professional Development Activity

e. Self-care and mindfulness strategies for teachers;

c. Motivating students that have been disengaged;

e. Self-care and mindfulness strategies for teachers;

b. Identifying signs of possible mental health issues and providing
culturally

Number of Staff Involved

180

180

180

10

Type of Staff Involved (Teacher, Counselor, Support Staff, Admin, Other

Teacher

Teacher

Teacher

Teacher

Provider – Who will present the professional development

Counselors and Mental Health Therapists

Counselors and Mental Health Therapists

Various External Providers, possibly to include the Allegheny Intermediate Unit and Allgeheny Health Network

External

Provider

Is the provider an internal staff member or an outside contractor?

Internal Staff

Internal Staff

External Contractor

External

Contractor

Brief Description of the Planned Activity

Multiple workshops, targeted topics based on needs assessment

Multiple workshops, targeted topics based on needs assessment

Multiple workshops, targeted topics based on needs assessment

Student Assistance
Team Training

Page 6 of 19

						
relevant support;

a. Social emotional learning and support for students that have suffered trauma during the COVID-19 pandemic;

80

Admin

External Provider

External Contractor

Crisis Prevention Institute Training

Tool Used to Evaluate Success
	
Frequency of Use
	
Expected Results

Decrease in teacher absenteeism

Monthly
	
Focusing on teacher self care and student motivation will result in less teacher stress and absenteeism.

Climate Survey

Once Per Year
	
Improved teacher morale and stress and increased student motivation based on yearly climate surveys

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

9. How will the LEA assess the success of the SEL professional development? Please identify the tool, frequency of use, and expected results.

Section 3c - Reading Improvement for Students:

LEA allocations in Reading improvement should be used to increase the best practice in the implementation of research-based reading instruction and acceleration. As schools are planning the most effective use for this 8% set aside for reading instruction and acceleration, they should contemplate the use of structured literacy (also known as Science of Literacy) to develop reading instruction and remediation. Please reference the Structured Literacy framework to assist in developing this plan LINK NEEDED

Page 7 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

LEAs are required to utilize A MINIMUM of EIGHT PERCENT (8%) of their ARP-ESSER allocation for research-based reading instruction. In this section, describe the course of action to remediate and improve reading gaps through research-based practices.

10. Calculate 8% of LEA Allocation as the MINIMUM REQUIRED RESERVE for Reading Improvement for Students. (Calculation will populate when you click the Save button)

This value will be needed in the corresponding budget section.

	
Total LEA Allocation
	
Multiply by 8% (.08)
	Minimum Allocation for Reading Improvement
	
Minimum 8% Reading Improvement Requirement

184,112

8%

14,729

11. What local assessments were used to determine the need to address learning loss in the area of reading? For which specific groups of students was this need evidenced? What were the findings?

Local assessments used included DIBELS, curriculum-based assessments through Reading Wonders, Instructional Support Team referrals, and classroom observations/interviews about Tier One instruction. K-2 students in all sub-groups showed a need for foundational skills instruction, particularly low income students who participated in virtual instruction.

12. Does your data indicate that at-risk readers are making at least a year’s worth of growth or more in one school year? *Please consider both state PVAAS data and local assessment data

No

Please explain:

Students in grades k-2 in all subgroups showed weaknesses in nonsense word fluency and oral reading fluency, based on DIBELS

13. Has the LEA used structured literacy and/or provided training for K-4, ESL, and Special Education teachers in structured literacy?

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Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

No

If so, please identify the training, grade level, and number of teachers involved.

Training
	Grade Level / ESL / Special Education
	
Number of Teachers Trained

14. Describe the evidence-based instructional intervention(s) that address the identified needs of students most disproportionately impacted.

Intervention
	
Student Group
	Number of Students Receiving Intervention
	
Brief Description of Intervention

LETRS Professional Development

Major Racial and Ethnic Groups

370
	
Grades k-2 regular education, special education teachers, ESL, and Title I teachers will attend in-person and virtual Language Essentials for Teachers of Reading and Spelling (LETRS) professional development to learn structured literacy. Funds will be used for stipends for virtual sessions.

15. How will the LEA assess the success of the literacy program? Please identify the tool, frequency of use, and expected results.

Tool Used to Evaluate Success
	
Frequency of Use
	
Expected Results

DIBELS and curriculum-based assessments

3-6 times per year
	
It is expected that students will show increased mastery of foundational skills following the completion of LETRS professional development

Page 9 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section 3d - Other Learning Loss Activities: LEAs are permitted to utilize the remainder of their allocation to support and/or supplement additional efforts being implemented to combat learning loss caused by the COVID-19 pandemic. Please use this section to describe those efforts.

*This value can be UP TO 52% of the total allocation, if minimum values were used for other reserves.

16. Calculate 52% of the remaining LEA Allocation AS A MAXIMUM amount to fund Other Learning Loss Activities. (Calculation will populate when you click the Save button)

	
Total LEA Allocation
	
Multiply by 52% (.52)
	Maximum Allocation for Other Learning Loss Activities
	
52% Other Learning Loss Activities
	
184,112
	
52%
	
95,738

Intervention
	
Student Group
	Number of Students Receiving Intervention
	
Brief Description of Intervention

Structured Literacy

Children from Low-Income Families

400
	
Teachers will attend LETRS professional development virtually and in person to learn the Science of Reading. Teachers will be paid a stipend for the virtual training beyond the instructional day.

Structured Literacy

Major Racial and Ethnic Groups

Page

800

10 of 19
	
Teachers will attend LETRS professional development virtually and in person to learn the Science of Reading. Teachers will be paid a stipend for

17. Describe the evidence-based instructional intervention(s) that address the identified needs of students most disproportionately impacted.

			AUN: 103025002 Grant Content Report

			the virtual training beyond the instructional day.

18. How will the LEA as frequency of use, an

sess the success of the lea d expected results.

rning loss activities? Pleas

e identify the tool,
	
Tool Used to Evaluate Success
		
Frequency of
	
Use
	
Expec
	
ted Results

Curriculum Based Assessments , including DIBELS

3-6 times per year
	
We expect to see a decrease in students needing reading remediation, including Tier II and III interventions, as teachers complete LETRS training

Project #: FA-225-21-0213 Agency: Keystone Oaks SD

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Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section: Budget - Social and Emotional Learning Budget Social and Emotional Learning Budget

Budget

$184,112.00 Allocation

$184,112.00

Budget Over(Under) Allocation $0.00

Enter your calculated value for the 30% Social and Emotional Learning set aside requirement. (Round Up to the whole dollar)

55,234

Budget Summary

Function
	Object
	Amount
	Description

1100 - REGULAR PROGRAMS – ELEMENTARY / SECONDARY

100 - Salaries

$55,234.00
	
Partial salary for additional counselors at the middle school and Aiken elementary School

$55,234.00

Page 12 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section: Budget - Social and Emotional Learning Professional Development Budget Social and Emotional Learning Professional Development Budget

Budget

$184,112.00 Allocation

$184,112.00

Budget Over(Under) Allocation $0.00

Enter your calculated value for the 10% Social and Emotional Learning Professional Development set aside requirement. (Round Up to the whole dollar)

18,411

Budget Summary

Function
	Object
	Amount
	Description

1100 - REGULAR PROGRAMS – ELEMENTARY / SECONDARY

100 - Salaries

$12,000.00
	
Stipends for internal staff (counselors and mental health therapists) to provide professionl development

1100 - REGULAR PROGRAMS – ELEMENTARY / SECONDARY

300 - Purchased Professional and Technical Services

$6,411.00
	
Costs for external providers to offer professional development, including but not limited to Student Assistance Team training and Crisis Prevention Institute Training

$18,411.00

Page 13 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section: Budget - Reading Improvement Budget Reading Improvement Budget

Budget

$184,112.00 Allocation

$184,112.00

Budget Over(Under) Allocation $0.00

Enter your calculated value for the 8% Reading Improvement set aside requirement. (Round Up to the whole dollar)

14,729

Budget Summary

Function
	Object
	Amount
	Description

1000 - Instruction

100 - Salaries

$14,729.00
	
Stipends for teachers to attend virtual professional development for LETRS, provided through Voyager Sopris

$14,729.00

Page 14 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section: Budget - Other Learning Loss Expenditures Learning Loss Budget

Calculate the remaining LEA Allocation amount to fund Other Learning Loss Activities. Please enter Budget Totals from the SEL, SEL PD, and Reading Improvement budget sections to determine what funds are remaining for Other Learning Loss Activities. Click Save to calculate the value, and then this budget section Total should be equal this amount. (Calculation will populate when you click the Save button)

	

Total LEA Allocation

30% SEL Budgeted Value

10% SEL PD Budgeted Value
	
8% Reading Improvement Budgeted Value
	Remaining Allocation for Other Learning Loss Activities
	
Other Learning Loss Activities Amount

184,112

55,234

18,411

14,727

95,740

Learning Loss Expenditures

Budget

$184,112.00 Allocation

$184,112.00

Budget Over(Under) Allocation $0.00

Budget Overview

Function
	Object
	Amount
	Description

1000 - Instruction

100 - Salaries

$95,738.00
	
Stipends for teachers to attend virtual LETRS training, provided by Voyager Sopris

$95,738.00

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Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Page 16 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

Section: Budget - Budget Summary BUDGET OVERVIEW

Budget

$184,112.00 Allocation

$184,112.00

Budget Over(Under) Allocation $0.00

BUDGET SUMMARY

1000 Instruction

1100 REGULAR

PROGRAMS –

ELEMENTARY /

SECONDARY

1200 SPECIAL

PROGRAMS –

ELEMENTARY /

SECONDARY

1300 CAREER

AND TECHNICAL

EDUCATION

1400 Other

Instructional

Programs –

Elementary /

Secondary

1600 * ADULT

EDUCATION

PROGRAMS

100

Salaries

$110,467.00

$67,234.00

$0.00

$0.00

$0.00

$0.00

200

Benefits

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

300

Purchased

Professional

and

Technical

Services

$0.00

$6,411.00

$0.00

$0.00

$0.00

$0.00

400

Purchased

Property

Services

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

500 Other

Purchased

Services

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

600

Supplies

800

Dues

and

Fees

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

700

Property

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

Totals

$110,467.00

$73,645.00

$0.00

$0.00

$0.00

$0.00

1700 Higher

Page 17 of 19

									
									
Education
Programs
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	
1800 Pre-K
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	$0.00
	
2000 SUPPORT
SERVICES
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2100 SUPPORT
SERVICES –
STUDENTS
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2200 Staff
Support
Services
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2300 SUPPORT
SERVICES –
ADMINISTRATION
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2400 Health
Support
Services
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2500 Business
Support
Services
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2600 Operation
and Maintenance
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2700 Student
Transportation
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
2800 Central
Support
Services
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
3000
OPERATION OF
NON-
INSTRUCTIONAL
SERVICES

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00
	
3100 Food
Services
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00

Page

18 of 19

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

									
3200 Student
Activities
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
3300 Community
Services
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
$0.00
	
4000 FACILITIES
ACQUISITION,
CONSTRUCTION
AND
IMPROVEMENT
SERVICES

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00

$0.00
	
	$177,701.00
	$0.00
	$6,411.00
	$0.00
	$0.00
	$0.00
	$0.00
	$184,112.00
	
	Approved Indirect Cost/Operational Rate: 0.0000
	$0.00
	
	Final
	$184,112.00

Project #: FA-225-21-0213 Agency: Keystone Oaks SD AUN: 103025002
Grant Content Report

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